The data will appear as a line item with the document type of CCAD. The document number identifies our processor and the date of the data transmission, not the transaction date (i.e. JPM120503 identifies JPMorgan Chase transmission on [yy/mm/dd] 12/05/03). The date shown under the dollar amount is the transaction date that is fed into the GL and will match the date from the document number. It will be later than when you ran the actual transactions, as the information is fed into the GL between one and two business days later depending on your settlement.
The detail, which makes up the total daily summary amount in the GL, can be obtained by running a query from the Indiana University Information Environment (IUIE). The availability of this detail will assist you in knowing the exact transactions (both debits and credits) that make up the feed into the GL and the monies that were deposited into your GL Income Account.
For reconciling, you have your end of day receipts, the amount fed into KFS, and the detail of the transactions that make this amount. If these figures do not agree at any time, you must contact Payment Card Services. Your role as a Merchant is to reconcile the data to your KFS account and to work with Payment Card Services in solving any differences within 60 days of the occurrence.
Each merchant should access their monthly statements directly from the Chase Resource Online (ROL) system for reconciliation purposes showing each batch submitted. It is your responsibility to verify that this information is correct.
For more information please see the PDF document: Accounting for Credit Card Transactions.
Contact Payment Card Services